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What should you quote for a landscaping project?

Splits the job into softscape and hardscape, works out the crew days each one really takes, and shows you what share of the budget that patio is quietly eating.

The job

Pre-filled with a typical back garden. Change what’s different.

SoftscapePlanting, lawn, beds, mulch
sq ft
HardscapePatio, paving, walls, steps
sq ft
What’s the site like?Access and ground decide the days more than the drawing does
Crew on site
Design feeCharged up front, credited against the build
$

Your costs

Rough is fine. You can sharpen it later.

Day rate per personLoaded — wage plus taxes and comp
$
Softscape materialsWhat they cost you, per sq ft
$
Hardscape materialsStone, base, sand — per sq ft, your cost
$
Your markup on materialsSourcing, haulage, breakage, the load you take back
%
Margin you want15–25% net is the residential working range
%
 

 

OverheadsVan, fuel, insurance, phone, office rent, admin — everything you pay whether or not you work  
Everything you pay monthlyNot wages or materials
$
Jobs you do in a month
Winning the workMoney spent to win a job — ads, leads, quotes you didn’t get  
Spent a month getting work
$
Quotes you send in a month
How many you winOut of every hundred
%

DepositWhat to take before you start  
Deposit you ask for
%

Painting job — quote breakdown

What it costs
The job

Painting is quoted work

The quote is the job. Get it wrong and you carry it for a fortnight.

A cleaner sees the same customer every week and can fix a bad price next visit. You can’t. You price it once, off a walkthrough, and then you live inside that number until the job is finished.

  • Quote from a template, so the prep line never gets left off again
  • Take the deposit as part of accepting the quote — no separate chase
  • Photograph the walls before you start, attached to the job
  • Extra work becomes a priced change on the same job, not a favour
  • Quote becomes job becomes invoice — nothing retyped, nothing forgotten
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Different trade, different maths — appointment work where the money is in whether they book again.

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Quote it once. Quote it right.

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