Feature · Vehicle & Fleet Management
One line per vehicle, climbing from the day it joined the fleet. The truck that eats your margin stops being a hunch and becomes a line on a chart — with the service alarms, the papers and the repair history alongside it.
fleet, lifetime
repair invoices
on one truck
Know what you own
Year, model, plate, VIN, type and class — and which of your people is driving it. One record per vehicle instead of a folder in the cab.
Inspection and registration are dates on the vehicle, so the bar empties as the day approaches. The morning a truck becomes unroadworthy stops being a surprise.
Registration, insurance, the last inspection certificate — attached to the vehicle, where the person who needs them can find them.
The alarm was set on the odometer, not a date. It has run 6,380 of the 6,800 miles since its last service, and fires when the reading gets there — whichever week that turns out to be.
SERVICE DUEBefore it breaks
An inspection comes round on a date; an oil change comes round on the odometer. Set either, and the alarm waits for whichever one it was given.
Every repair invoice, maintenance report and accident carries the mileage it happened at, so the line climbs on its own. Nobody is asked to type a reading in twice.
A missed service costs a day of that crew's revenue plus the tow. The alarm costs nothing.
Know what it costs
Date, mileage, mechanic, invoice number and cost — itemised into the repair types you name yourself. “Is this one worth keeping?” gets an answer instead of an argument.
What happened, which driver, what mileage, plus the claim number and the police report number — on the record, months later, when the insurer asks.
Void one and the line redraws without it. The lifetime figure is what you actually paid, not what you were once quoted.
It finds you
Registration and inspection each raise their own warning a month before the date falls due — and it clears itself the moment the date on the vehicle is updated. Nothing to tick off.
A daily pass moves every due alarm from scheduled to outstanding: on its date, or when the highest mileage recorded anywhere on that vehicle reaches the number you set. Open the alarms list and a missed pass is repaired before you see a stale row.
Vehicles and alarms each carry their own needs-attention count on the Vehicles page itself, so the number sits where the work is instead of in an email you archive.
A truck off the road is a crew standing still. The cheapest repair is the one you booked before it became urgent.
Good to know
Either — set a date, set an odometer reading, and the alarm waits for whichever one you gave it. The vehicle list and its alarms are on Essential and up; a mileage alarm reads from repair invoices and maintenance reports, which are Premium and up.
From the work — every repair invoice, maintenance report and accident carries the mileage it happened at, and an alarm reads the highest of them. Nobody types a reading in twice. Those three records are Premium and up, so on Essential a date alarm is the one to use.
Yes. The Cost Graph draws one running-total line per active vehicle, built only from that vehicle's repair invoices; voided ones are excluded. Maintenance reports and accidents carry mileage, not cost, so they feed the Mileage Graph instead. Both graphs need Premium or Growth.
Yes — each one raises its own warning thirty days before the date on the vehicle, and it clears itself as soon as you update that date. Included on Essential and up.
Yes — files attach to the vehicle record itself, so the person who needs the paperwork is not hunting through the cab for it.
Your team, not your trucks. When the crew uses the BizBaby mobile app it sends their location, and the Work Progress Tracker replays each worker's day as a list or a map — so you can see where the day actually went. There is no tracker in the vehicle itself. The Work Progress Tracker is on Growth.
The record of money spent on a truck: the repairs done, the mechanic, the cost, and the mileage at the time. Cost and the repair list live only here; a maintenance report and an accident record carry mileage but no cost. Premium and Growth.
First 3 months free. No card required. Every truck accounted for.
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